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Board decision-record health check
8 questions chairs and investors use to score decision-record hygiene: pack lead time, recusals, closure evidence, outcome monitors, observers and quorum, full-record export, COI / questionnaires, and minutes approval. Each answer is Yes / Partial / No / N/A, with an honest map to what Prepared Board records today. Self-assessed Strong / Mixed / At risk — not an audit.
Self-assessed only — not an audit, not a compliance determination, not legal advice, and not a certification. Prepared Board never declares regulatory compliance for your board. Verify live claims at /facts and /llms.txt.
Prefer demos first? Try a board. Investors: Require Prepared pack · Pricing.
Question 1 of 8
Pack lead-time target met for the last meeting?
Did the board book go out on or before your stated lead-time target (for example 7 days before the meeting)?
How Prepared Board helps
Prepared Board tracks book publish vs a board target at /app/book-readthrough (on-time rate and who opened the pack in-app — never “read”). Demo: Northlight Robotics.
Question 2 of 8
Recusals recorded when conflicts arise?
When a director has a conflict on a material matter, is who recused (and why) stored on the decision record — not only mentioned in conversation?
How Prepared Board helps
A recusal is stored on the decision as a RECUSED conflict, audited, and named on board proof / closed-record lines. Demo: Piscataqua Spruce Creek (Caleb Whitmore).
Question 3 of 8
Closure evidence on material decisions?
For material closes (financing, easement, related-party, option pool), is supporting evidence linked on the decision — not only in someone’s inbox?
How Prepared Board helps
Closed decisions can carry linked closure evidence; /app/board-proof and /app/diligence show evidence yes/no. Demo records at /records.
Question 4 of 8
Outcome monitors set on material decisions?
After a material vote, is there a stored monitor (target, metric, due date) so follow-through is not lost — without inventing a “target met” score?
How Prepared Board helps
Prepared Board stores outcome monitors and overdue/due-soon cues; it never computes whether a target was met. Chair-recorded reviews are separate human judgments.
Question 5 of 8
Observers not counted toward quorum?
If you seat investor or other observers, are they clearly non-voting and excluded from the quorum seat count?
How Prepared Board helps
OBSERVER membership never votes, certifies, or signs, and is never counted toward quorum — enforced server-side. Demo: a sample board (see /sample-decision).
Question 6 of 8
Full-record export known and available?
Does the board know it can take a portable full-record export on exit (not a hostage archive), and who holds that role?
How Prepared Board helps
Owner, Admin, or Chair downloads prepared-board-record-export-v1 from /app/export. Public honesty page: /leaving-prepared.
Question 7 of 8
COI / director questionnaire current?
Are annual conflict-of-interest attestations (and, if you use them, director questionnaires) current for voting members — or do you know who still owes?
How Prepared Board helps
Annual COI chase and optional director questionnaire tracker name who owes; printable questionnaire template is not a filing feed or insurance product.
Question 8 of 8
Minutes approved for the prior meeting?
Are the prior meeting’s minutes formally approved (draft → approved), not left indefinitely as draft notes?
How Prepared Board helps
Minutes move to APPROVED through an acknowledged approve action. Draft from the record can seed attendance, votes, and recusals from stored rows — not AI-written minutes.
Your summary
Answer at least one Yes / Partial / No question to see a self-assessed band (Strong, Mixed, or At risk). N/A does not count toward the score.
Self-assessed only — not an audit, not a compliance determination, not legal advice, and not a certification. Details
Prepared Board never declares regulatory compliance for your board.
Next steps
Walk a seeded demo, adapt the free Require Prepared investor pack, or review list prices. Billing checkout is not live — see /facts.