Board governance guides

Land trust / conservation nonprofit

Land Trust Board Governance: Recusals, Easements, Minutes & Quorum

Practical governance for land trusts and conservation nonprofits: how to run a recusal, approve minutes by written consent, track a closed easement with evidence, and count quorum — plus a Prepared Board demo.

Demo: · /sample-decision

Private company

Private Company Board Governance: Series Votes, Recusals & Evidence

How private-company and growth-stage boards run financing votes, disclose conflicts, approve minutes, track closed decisions with evidence, and count quorum — with a Prepared Board demo.

Demo: · /sample-decision

Chamber of commerce

Chamber of Commerce Board Governance: Sponsors, Recusals & Consent

Practical chamber and association board governance: antitrust caution, sponsor recusals, consent agendas, minutes, closed decisions with evidence, and quorum as a seat count — plus a Prepared Board demo.

Demo: · /sample-decision

Public library trustees

Public Library Board Governance: Policies, Consent & Quorum

Governance for public library trustees: meeting-room policies, anonymous gifts on consent agendas, minutes approval, closed decisions with evidence, and quorum as a seat count — plus a Prepared Board demo.

Demo: · /sample-decision

Venture-backed portfolio company

Venture-Backed Board Governance: Financings, Option Grants, Observers & Recusals

How venture-backed portfolio company boards approve financing rounds with protective-provision consent noted, grant options by written consent against a 409A, keep observers out of the quorum count, and record recusals — with a Prepared Board demo.

Demo: · /sample-decision

Fund LPAC (limited partner advisory committee)

LPAC Governance: Conflict Consents, Valuation Review, Term Extensions & Cross-Fund Deals

How a fund's limited partner advisory committee (LPAC) records conflict and related-party consents with the GP-affiliated member's recusal and evidence attached, reviews valuation policy, and handles term extensions and cross-fund investments — with a Prepared Board demo.

Demo: · /sample-decision

Public / pre-IPO company board

Public & Pre-IPO Board Governance: Committees, Related-Party, Calendars & Export

How late-stage and public boards keep a citeable decision record — Audit & Comp committee charters, related-party register, sealed packs, annual questionnaires, and full-record export — without claiming SOX, EDGAR, or exchange compliance. Prepared Board demo paths included.

Demo: · /sample-decision

Director recusal

How to Handle a Director Recusal: Disclose, Step Out, Record It

A practical recusal procedure for boards: when a director should recuse, what to say in the room, how to count the vote, and what the minutes need — with a walkable Prepared Board example.

Demo: · /sample-decision

Minutes by written consent

How to Approve Board Minutes by Written Consent

When boards approve minutes between meetings: who must sign, what to circulate, how to handle a correction, and how to file it — with a walkable Prepared Board example.

Demo: · /sample-decision

Close a decision with evidence

How to Close a Board Decision With Evidence

Adopted is not done. How boards close a decision: define done, assign an owner, attach evidence, and keep the vote, recusal, and minutes on one record — with a walkable Prepared Board example.

Demo: · /sample-decision

Count quorum

How to Count Quorum at a Board Meeting (a Seat Count, Not a Legal Opinion)

A practical way to count quorum at a board meeting: find seats required, mark who is present or remote, exclude non-voters, and re-count when people leave — plus a walkable Prepared Board example.

Demo: · /sample-decision

Consent agenda

How to Run a Board Consent Agenda Without Hiding a Conflict

How to run a consent agenda: what belongs on it, how any director pulls an item, one motion for the bundle, and what to do when a consent item carries a conflict — with a walkable Prepared Board example.

Demo: · /sample-decision

Officer elections / annual slate

How to Run Board Officer Elections (Annual Meeting Officer Slate)

How to run an officer election or annual-meeting officer slate: notice, nominations, vote, minutes, and updating people and roles — with a walkable Prepared Board example grounded in seeded demo data.

Demo: · /sample-decision

Board observer rights

Board Observer Rights and Roles: Contracts, Access, and Meeting Discipline

What board observers can receive, when they are excluded, and how chairs keep votes with directors — with a walkable Northlight Robotics observer demo in Prepared Board.

Demo: · /sample-decision

Jurisdiction profile

Board Jurisdiction Settings: Record What Your Board Says It Follows

How chairs record jurisdiction, entity type, quorum rule source, written consent, notice days, and annual meeting month as board-declared settings — never as Prepared's legal advice or a live state filing.

Demo: · /sample-decision

Policy acknowledgments

Annual Board Policy Acknowledgments: Who Received What, and Who Still Owes

How chairs and corporate secretaries run the annual director policy acknowledgment cycle — code of conduct, whistleblower, gift, insider trading, anti-bribery, information security, data privacy — as a dated in-app record, not eSign and not a compliance determination.

Demo: · /sample-decision

Portfolio oversight

Portfolio Governance Oversight: What Crosses Boards and What Stays on Each Board

How a sponsor, investor director, or multi-board chair watches governance across several boards without merging their records, scoring them, or seeing what their seat does not allow — and how the Prepared Board portfolio page does it today.

Demo: · /sample-decision

Indemnification & D&O

Director Indemnification, Advancement, and D&O Insurance: What the Board Should Record

How a board keeps a clean record of indemnification and advancement decisions and of its D&O binder review — what investors and counsel ask for, what the record should show, and how Prepared Board tracks it today without acting as a broker or deciding coverage.

Demo: · /sample-decision

Skills matrix

Board Skills Matrix: How to Build One, Find Gaps, and Recruit Against Them

How a board declares the skills it needs, maps each director against them, records an independence mix, and turns a zero-coverage gap into a search — plus how Prepared Board keeps that matrix today without acting as an HR assessment or an independence opinion.

Demo: · /sample-decision

Risk register

Board Risk Register: What the Board Should Track, Who Owns It, and When to Review

How a board keeps a short register of the risks it is overseeing — owner, board-declared severity, status, next review date, and the supporting document — and how Prepared Board keeps that register today without acting as ERM software or a risk score engine.

Demo: · /sample-decision

Cyber incident notices

Cyber Incident Board Notices: What the Board Should Record When Management Reports an Incident

How a board keeps a dated record of the cybersecurity incidents management has told it about — date noticed, board-declared severity, follow-up due, closing date, and the briefing document — and how Prepared Board keeps that log today without acting as a detection product or breach-notification advice.

Demo: · /sample-decision

CEO evaluation

CEO Evaluation: How a Board Runs the Annual CEO and Leadership Review

How a board runs a fair annual CEO evaluation — goals set up front, confidential written director input, a chair summary, a feedback session, and compensation or succession outcomes recorded as board decisions — and how Prepared Board keeps that cycle today without computing a performance score or ranking.

Demo: · /sample-decision

Material contracts

Material Contracts: How a Board Keeps Track of the Agreements It Oversees

How a board keeps a short, dated list of the material contracts and counterparties it is responsible for overseeing — counterparty, why the board treats it as material, effective and expiry dates, and whether the board has reviewed it — and how Prepared Board keeps that log today without acting as contract lifecycle software or legal advice.

Demo: · /sample-decision

Reserved matters

Reserved Matters and Protective Provisions: How a Board Records Preferred Consent Before It Decides

How a venture-backed or investor-backed board keeps a short list of the decisions that typically need preferred investor or majority-preferred consent, tags those decisions when they come up, and shows the consent on the record — and how Prepared Board keeps that list today without deciding what your IRA or charter requires.

Demo: · /sample-decision

Director attendance

Board Director Attendance Records: How a Board Shows Who Actually Shows Up

How a board keeps a trailing-12-month attendance record per director — present, remote, absent, and not marked kept apart — so a nominating committee, investor, or proxy drafter can answer 'does this director show up?' from the record, and how Prepared Board builds that record today without grading anyone.

Demo: · /sample-decision