Board Governance Calendar: One Year of Recurring Obligations
Target keyword: board governance calendar
Intent: Informational / How-to
Last updated: 2026-10-05
Reading time: ~7 minutes
Who this guide is for
Chairs, corporate secretaries, and admins who want one year view of recurring board obligations — and investors who ask portfolio boards to show that calendar on diligence.
This is practice guidance, not legal advice. Prepared Board does not file with any Secretary of State, does not connect to ASPA, and does not certify statutory compliance.
The problem this solves
Boards already have meetings on the calendar, COI attestations in People, officer seats on a checklist, pack lead-time settings, circulating written consents, and outcome monitors. What investors and chairs still ask for is a single place that answers: what is coming up this year, and where is the record?
Email + a shared drive scatter those answers. A spreadsheet drifts. A product that pretends it filed your annual report with the state is worse than silence.
What Prepared Board shows today
Open More → Governance calendar (/app/governance-calendar). Chair, Secretary, Admin, or Owner only.
For the selected year you get:
- Scheduled meetings — recorded from the meetings database
- Annual COI attestation window — from existing COI year logic (March 31 convention as a board-declared product aid)
- Officer election / annual meeting month — from the jurisdiction profile when declared
- Pack lead-time targets — pack-lead days before each meeting (board setting + recorded meeting)
- Circulating written-consent chase targets — recorded consents with chase deadlines (not DocuSign; not a legal deadline)
- Outcome monitor due dates — recorded monitors that are not complete or waived
- Custom milestones — board-declared titles and dates stored in settings (optional note)
Every row is labeled Recorded or Board-declared settings, and links to the real surface (meeting, People COI, officer-election checklist, book read-through, written consents, decision / outcomes).
Board Go shows the next three items within 14 days as soft cues. Board decision quality proof and diligence show a Next on calendar strip. Portfolio can show the current board's due-within-30 count.
What it deliberately does not do
- File anything with a Secretary of State
- Connect to ASPA or invent statutory deadlines
- Replace counsel, bylaws, or your IRA / LPA
- Email reminders (copy text only where chase surfaces already allow it)
- Compute a "governance score"
How to use it this week
- Confirm your jurisdiction profile annual meeting month
- Confirm pack lead days in Settings
- Open
/app/governance-calendarand scan the next 30 days - Add any board-declared custom milestones (for example Piscataqua's seeded Form 990 board review (board copy) or Northlight's 409A refresh window)
- Hand an investor the decision quality proof or diligence snapshot — both include Next on calendar
Try a board
Walk the seeded year shape on a real demo board:
- Sign in as
a sample board (see /sample-decision)/password123, or pick Piscataqua at Try a board — Maine land trust; winter officer elections; easement monitors - Or open the generic Try a board chooser and pick the board type that matches yours
Then open More → Governance calendar.