Motion, Second, and Vote Record
Not legal advice. Use one sheet per motion so minutes and the decision record stay aligned.
Header
| Field | Entry |
|---|---|
| Organization | |
| Meeting / date | |
| Agenda item # | |
| Recorder |
Motion
Moved by: ______________________
Seconded by: ______________________ (if required)
Motion text (exact):
Conflicts & deliberation
| Field | Entry |
|---|---|
| Disclosures heard | |
| Recused director(s) | |
| Left room / remained silent for vote | |
| Deliberation summary (neutral, short) |
Vote
| Director | For | Against | Abstain | Recused / absent |
|---|---|---|---|---|
Tally: For ___ Against ___ Abstain ___ Recused ___
Stored outcome token (if used): ADOPTED / DEFEATED / TIED / other ________
Chair announcement: ______________________
After the vote
- Outcome entered on the decision record.
- Evidence checklist started if the motion adopted a substantive act.
- Actions assigned with owners and dates.
- No Clear-evaluation shortcut invented for board evaluations (retract only, if your board uses Prepared evaluations).
See it in Prepared Board
Prepared Board runs motions, seconds, votes, and decision outcomes in the signed-in workspace. On Seacoast Chamber, the fall Harbor Lights budget is the live item with a sponsor-director recusal pattern. Sign in as a sample board (see /sample-decision) (password on /facts), pack /pack/demo-pack-seacoast-fall.
There is no Clear evaluation response action in Prepared Board; directors may Retract a response. See /agent-facts.json.