Agenda With Consent Calendar Template
Not legal advice. Adapt section names to your bylaws. A consent calendar is only as good as the advance materials and the right to pull an item.
Organization: ______________________
Meeting: ______________________ Date / time: __________
Location / video: ______________________
1. Call to order & seat count
- Call to order
- Roll / attendance
- Seat-count note (count, not a legal opinion)
2. Consent calendar
Items below are adopted in one motion unless a director asks to pull an item for discussion.
| # | Item | Materials | Pull? |
|---|---|---|---|
| C1 | Approve prior minutes (draft dated ____) | ||
| C2 | [Routine report / gift acknowledgment / staff update] | ||
| C3 | [Committee minutes received] |
Consent motion: Move to approve consent items C1–C__ as presented.
Mover: ________ Seconder: ________ Outcome: ________
3. Discussion & decisions
| # | Item | Presenter | Decision sought |
|---|---|---|---|
| D1 | |||
| D2 | |||
| D3 |
For each decision: motion text, mover/seconder, recusals, vote, evidence to attach.
4. Action review & closeout
- Open actions from prior meeting
- New actions (owner, due date)
- Next meeting date
- Adjourn
Prep checklist
- Pack circulated with enough lead time for your board’s norm.
- Consent items truly routine; controversial items are in Discussion.
- Known conflicts flagged before the meeting.
- Who can pull consent items is clear to every director.
See it in Prepared Board
Prepared Board supports agendas, a consent agenda, and pack publishing. On Kittery Public Library, the fall meeting keeps an anonymous gift on consent while the meeting-room policy is in discussion. Sign in as a sample board (see /sample-decision) (password on /facts), pack /pack/demo-pack-kittery-library-fall.
Also see Seacoast Chamber for a sponsor recusal on a live budget item: a sample board (see /sample-decision).
Facts: /facts · /agent-facts.json.