Template only — not legal advice; not a securities disclosure. Bylaws, statutes, fund documents, LPAs, investor rights agreements, and counsel control. Paste and adapt with counsel. Prepared Board is not a law firm and does not file with any regulator. This outline is practice scaffolding for GPs, LPs, and portfolio chairs — not an IC memo, Form ADV exhibit, or offering document.

Quarterly portfolio company board report outline

Fund / sponsor: [FUND LEGAL NAME] Portfolio company: [COMPANY LEGAL NAME] Board: [BOARD NAME] Quarter ending: [YYYY-Qn] Prepared by: [GP / board observer / chair] Source system (if used): Prepared Board — live surfaces below are product paths, not filings

1. Decisions closed this quarter

Pull from the board's Diligence snapshot (/app/diligence) or Board decision quality proof (/app/board-proof) when the company uses Prepared Board. Cite decision numbers as stored — do not invent outcomes.

2. Recusals and conflicts

• Named RECUSED directors this quarter (from the decision record, not hallway notes): [ ]
• Related-party / reserved-matter tags this quarter: [ ]
• Preferred / investor consent evidence recorded where tagged: [Y/N / n/a]

3. Evidence discipline

• Material closed decisions with closure evidence attached: [N of M]
• Material closed decisions still missing evidence (product heuristic / chase list only — not a legal materiality opinion): [ ]

4. Outcome monitors

Counts only — do not invent a "target met" score. Portfolio rollup: /app/portfolio#portfolio-monitors.

5. Open actions

6. COI / onboarding / questionnaires

• Annual COI still owed (names when your role can see them): [ ]
• Onboarding incomplete: [ ]
• Annual director questionnaires incomplete (if enabled): [ ]
• Role-gated: if your seat cannot see personnel chase, write "Not visible to my role" — do not invent names.

7. Pack & minutes hygiene (optional strip)

• Trailing pack on-time rate vs board target: [ ] (/app/book-readthrough when available)
• Minutes awaiting approval / past chase: [ ]
• Last sealed pack attested (in-app attestation, not DocuSign): [Y/N]

8. Investor lens (when you do not hold a seat)

Ask the chair for a revocable sponsor proof share from /app/board-proof (demo pattern: /sponsor/demo-sponsor-piscataqua). Scope: proof only, or proof + outcomes — never the board book or privileged material.

9. Cross-board context (GP / multi-board director)

If you sit on multiple boards: paste or attach the Investor morning brief (/app/portfolio/brief) and/or cross-board digest (/app/portfolio#portfolio-digest) for the same window. Membership-scoped only.

Closing honesty

This report is a template. It is not legal advice and not a securities disclosure. Product honesty: SSO, SCIM, WebAuthn passkeys, bank connections, Secretary of State / filing feeds, BYOK are not production-live on Prepared Board — see /facts. Billing checkout is not live. Prepared Board does not compute outcome scores or grades.

Template only — not legal advice; not a securities disclosure. Bylaws, statutes, fund documents, LPAs, investor rights agreements, and counsel control. Paste and adapt with counsel. Prepared Board is not a law firm and does not file with any regulator. This outline is practice scaffolding for GPs, LPs, and portfolio chairs — not an IC memo, Form ADV exhibit, or offering document.

LPAC quarterly consent log summary

Fund: [FUND NAME] LPAC: [COMMITTEE NAME] Quarter ending: [YYYY-Qn] GP contact: [NAME] LPA sections referenced (counsel): [ ]

Purpose

Summarize material LPAC consents and related-party / conflict matters recorded this quarter so LPs and counsel can see vote outcomes, named recusals, and closure evidence on one log. Adapt to your LPA. Template only — not legal advice; does not amend the LPA.

Consent log

Completeness checklist (internal GP process — not a legal determination)

• Every conflict / related-party / cross-fund consent has RECUSED status recorded when a conflicted member did not vote.
• Supporting materials the committee relied on are attached as evidence on the consent record.
• Observers (if any) did not vote and were not counted toward quorum.
• A successor decision OS with equivalent export is acceptable if Prepared Board is not used forever — no exclusivity forever claim.

Where to pull live rows (if the fund uses Prepared Board)

• Diligence snapshot: /app/diligence
• Board decision quality proof: /app/board-proof
• Related-party register: /app/related-party
• Written-consent chase: /app/written-consents and /app/portfolio#portfolio-consents
• LPAC governance guide: /guides/lpac-governance
• Companion adoption language: /for/investors/require-prepared (LPAC policy snippet)

Honesty footer

Not legal advice. Not a securities disclosure. Not an audit opinion. Prepared Board does not read the LPA or decide whether LPAC consent is required. See /facts and /agent-facts.json for what is live vs not.

Template only — not legal advice; not a securities disclosure. Bylaws, statutes, fund documents, LPAs, investor rights agreements, and counsel control. Paste and adapt with counsel. Prepared Board is not a law firm and does not file with any regulator. This outline is practice scaffolding for GPs, LPs, and portfolio chairs — not an IC memo, Form ADV exhibit, or offering document.

One-page ask of the board this quarter

To: Chair of [COMPANY / FUND LPAC] Board From: [INVESTOR / GP / LP] Quarter: [YYYY-Qn] Re: Decision-record hygiene ask (template)

Please confirm or provide the following from your board decision operating system. Paths note Prepared Board surfaces that are live today. Adapt with counsel. This is not a securities disclosure request by itself.

Ask (check what you need)

1. Diligence / quarterly snapshot — /app/diligence: closed decisions in the window with vote, named RECUSED, evidence yes/no; open material items; COI owing; observers; pack timeliness; reserved-matters tags when present. Copy snapshot for your agent or Download .md preferred.
2. Board decision quality proof — /app/board-proof: same-year closed decisions, monitors due/overdue, COI/onboarding owed, last sealed pack, export link; Copy proof for your agent.
3. Investor morning brief (if we sit on this board or multiple boards) — /app/portfolio/brief: next-7-days Needs attention counts only — no scores.
4. Cross-board digest (multi-board seats) — /app/portfolio#portfolio-digest for 30/90 days or since last meeting.
5. Sponsor proof share (if we should not hold a seat) — grant a chair-granted, revocable, expiring share from /app/board-proof to [SPONSOR EMAIL]. Demo pattern: /sponsor/demo-sponsor-piscataqua. Proof only (or proof + outcomes) — never the board book or privileged material.
6. Named recusals + closure evidence on related-party, financing, option-grant, or conflict consents in the quarter.
7. Outcome monitors overdue or due soon on material closed decisions (counts and due dates — no invented target-met score). Portfolio: /app/portfolio#portfolio-monitors.
8. Open actions with owner and acknowledgment state when recorded.
9. Full-record export — /app/export if we need the portable archive (especially pre-exit / secondary).

What we are not asking Prepared Board to invent

SSO, SCIM, WebAuthn passkeys, bank feeds, Secretary of State / filing connections, BYOK, outbound email from the product, MCP / agent identity, third-party eSign certificates, computed outcome scores, or an independent security audit — see /facts. Billing checkout is not live.

Reply by

[DATE] · Preferred format: Diligence .md / Board-proof Copy / sponsor /agent URL

Thank you — [NAME], [FUND]