# Board Jurisdiction Settings: Record What Your Board Says It Follows > How chairs record jurisdiction, entity type, quorum rule source, written consent, notice days, and annual meeting month as board-declared settings — never as Prepared's legal advice or a live state filing. Source: https://preparedboard.com/guides/board-jurisdiction-settings · Updated 2026-10-05 # Board Jurisdiction Settings: Record What Your Board Says It Follows **Target keyword:** board jurisdiction settings **Intent:** Informational / How-to **Last updated:** 2026-10-05 **Reading time:** ~8 minutes --- ## Who this guide is for Chairs, corporate secretaries / clerks, and admins who need one place to record **where the board is organized** and **which governance mechanics the board says it follows** — so quorum lines, written consent, and officer-election checklists can say "per board settings" without pretending to be counsel. **This is practice guidance, not legal advice.** Prepared Board does not file with any Secretary of State, does not connect to ASPA, and does not certify statutory compliance. Your bylaws, charter, and counsel control. --- ## The problem this solves Boards already store operational knobs (authorized seats, quorum base, notice days, written-consent unanimity). What was missing was a **declared jurisdiction profile**: state/country, entity type, and a free-text **quorum rule source** the board itself enters (bylaws cite or statute cite as *the board's words*). Without that profile: - Quorum UI correctly says "a count, not a legal opinion" — but investors still ask "under which rules?" - Officer-election checklists list seats and board-copy annual reports — but not the jurisdiction the clerk files under - Diligence and board-proof packs omit a one-line "where is this board organized?" --- ## What to record (board-declared only) | Field | What the board writes | What Prepared does **not** do | |---|---|---| | Country / state | Free text (e.g. United States / Maine) | No live SoS lookup | | Entity type | Free text (e.g. Nonprofit 501(c)(3)) | No tax-status verification | | Quorum rule source | Bylaws cite or statute cite as **board text** | No statutory opinion engine | | Written consent allowed | Yes / No / Not declared | No ASPA engine; in-app consent ≠ DocuSign | | Notice days | Calendar days the board says it follows | May mirror Settings notice days | | Annual meeting month | Month or season (free text) | Not a ballot engine or filing deadline feed | Prefill, when empty, mirrors existing Board columns (board type label, notice days, bylaws quorum sentence, consent defaults). Prefill is still labeled board settings — never Prepared's advice. --- ## Where it appears 1. **Settings → Jurisdiction profile** (`/app/settings#jurisdiction-profile`) — Chair / Admin / Owner edit 2. **`/app/jurisdiction-profile`** — same profile with strip + editor for editors 3. **Read-only strip** on `/app/board-proof`, `/app/diligence`, and `/app/officer-elections` — jurisdiction + quorum rule source + link to edit; always footnoted Everywhere the strip appears, copy says **per board settings** and repeats: not legal advice; Prepared does not file with the state. --- ## How this relates to quorum, consent, and elections - **Quorum:** Meeting headers still show Present/Remote vs seats required — a **count, not a legal opinion**. The jurisdiction profile only labels the rule source the board declared. - **Written consent:** In-app consent signatures remain Prepared Board records, not third-party eSign certificates. The profile's yes/no is the board's stated practice. - **Officer elections:** The annual meeting / officer election checklist stays a checklist record — not a ballot engine, not a Secretary of State filing. The strip adds jurisdiction context (e.g. Maine) next to a Maine annual-report **board copy** when that document exists in the seed. --- ## How Prepared Board handles this today Per [Facts](https://preparedboard.com/facts) and [`/agent-facts.json`](https://preparedboard.com/agent-facts.json): - Jurisdiction profile is stored on `Board.settingsJson` for that board only - Edit roles: Chair, Admin, Owner - Surfaces: Settings hash, dedicated app page, strips on board-proof / diligence / officer-elections - Demo: Piscataqua Harbor Trust is seeded with **Maine** / Nonprofit 501(c)(3) / bylaws quorum sentence: "A majority of trustees in office is a quorum." - **Not live:** ASPA, live filing feeds, Secretary of State connections, SSO/SCIM/WebAuthn in the demo Related task guides: [How to count quorum](https://preparedboard.com/guides/how-to-count-quorum-at-a-board-meeting), [How to run written consent](https://preparedboard.com/guides/how-to-run-written-consent), [How to run board officer elections](https://preparedboard.com/guides/how-to-run-board-officer-elections). --- ## Try it: Piscataqua Harbor Trust (Maine) **Piscataqua Harbor Trust** is a seeded nonprofit land trust in Kittery, Maine (demo only — not a live filing). | | | |---|---| | Sign in | `a sample board (see /sample-decision)` / `password123`, or pick Piscataqua at [Try a board](https://preparedboard.com/#try-a-board) | | Open | [Settings → Jurisdiction profile](https://preparedboard.com/app/settings#jurisdiction-profile) or [Jurisdiction profile](https://preparedboard.com/app/jurisdiction-profile) | | See | Maine · United States · Nonprofit 501(c)(3) · bylaws quorum source | | Also see | Strip on [Board decision quality proof](https://preparedboard.com/app/board-proof), [Diligence snapshot](https://preparedboard.com/app/diligence), [Officer election checklist](https://preparedboard.com/app/officer-elections) | | Pack (public) | [`/sample-decision`](https://preparedboard.com/sample-decision) | Honest limits: shared demo password is not SSO; the Maine annual-report document in the book is a **board copy**, not a live Secretary of State feed; seat counts remain counts, not legal opinions. --- ## Board-type guides - [Land Trust Board Governance](https://preparedboard.com/guides/land-trust-board-governance) - [Nonprofit Board Best Practices](https://preparedboard.com/guides/nonprofit-board-best-practices) - [Venture-Backed Board Governance](https://preparedboard.com/guides/venture-backed-board-governance) ## Related decision-task guides - [How to Count Quorum at a Board Meeting](https://preparedboard.com/guides/how-to-count-quorum-at-a-board-meeting) - [How to Run Written Consent](https://preparedboard.com/guides/how-to-run-written-consent) - [How to Run Board Officer Elections](https://preparedboard.com/guides/how-to-run-board-officer-elections) - [Quorum and Notice Requirements](https://preparedboard.com/guides/quorum-and-notice-requirements) --- ## Conclusion Record jurisdiction as **board-declared settings**, show them where investors and clerks look, and keep the honesty line: Prepared surfaces the declaration; counsel and the state filing (done outside the product) own the legal effect. Try Piscataqua above, then verify every product claim on [Facts](https://preparedboard.com/facts). [Try a board → Piscataqua](https://preparedboard.com/#try-a-board) --- _Practice guidance, not legal advice. Bylaws, statutes, and counsel control._ Cite this page: Prepared Board, "Board Jurisdiction Settings: Record What Your Board Says It Follows," https://preparedboard.com/guides/board-jurisdiction-settings (updated 2026-10-05). Anchor: https://preparedboard.com/guides/board-jurisdiction-settings#cite-this Product claims are verified at https://preparedboard.com/facts and https://preparedboard.com/agent-facts.json. Anything not listed there is not a Prepared Board claim.